Administration Assistant

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

Our Healthcare team is a vibrant specialist department. We provide advice on all aspects of healthcare law, including clinical negligence, patient safety, consent to treatment, human rights, child law and mental health.

The ethos of the team is to work hard for our clients so that we secure the right outcome for them. In doing so, we improve our technical skills and enhance our ability to meet the clients’ needs as they evolve.

The healthcare sector is fast moving and the challenge of working for our clients provides very interesting work. The successful candidate will be highly motivated to develop their own and our teams’ practices.  We provide a supportive environment in which to work.

We are currently recruiting for a Administration Assistant to join our Healthcare team.  

As an Administration Assistant you will be report to your Support Team Manager and you will play an integral role in the efficient running of the team. You will assist the case handlers in the team by carrying out general case and file management duties, including tasks such as:

• Opening new files including performing necessary checks and set up etc.
• General file maintenance
• Closing files and archiving
• Carry out general administrative tasks such as filing, scanning, shredding
• Processing of incoming post via FlowMatrix, to include extraction of key dates
• Electronic Filing – it is important to be familiar with the set up of files and be consistent and accurate when filing all information – as per MatterSphere system
• Comply with all data security procedures, at all times
• Keep all file information updated – associates / MI / key dates
• Processing medical records – to include requested DPA checks
• Adhere to the service levels within the team and ensure work is completed within these levels
• Liaise with the other support team members to effectively manage workload
• Be responsible for own training needs and keep up to date with all training opportunities
• Provide assistance in the billing process and other admin duties as and when necessary
• Resolve minor IT problems and have proficient knowledge of Microsoft and MatterSphere
• Finance related queries/billing etc

Please note the working hours for this role is 11am-7pm

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role. As an Administration Assistant you will also ensure you comply with relevant Weightmans and client policies and procedures, and consistently work in accordance with our values.

Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:

• Excellent IT skills
• Excellent communication skills
• Excellent time management and organisation skills
• Ability to multi-task and prioritise
• Ability to work to strict deadlines and targets
• Ability to work as part of a team and on own initiative.

If you meet our criteria and think this is a job you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.

Come and join our award-winning organisation and team. Weightmans has been recognised as a leading employer for the 18th consecutive year at Britain’s Top Employers awards 2025, and ranking 5th in the list, the firm has also secured top positions in Chambers UK.

 Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.

 Why work for us? Take a look: Work for Weightmans: voted a top employer | Weightmans

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