Personal Assistant

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

As a member of the Segment Head PA team providing organisational, secretarial and administrative support to an allocated Segment Head/s and the wider Client Relationship Management Team.

KEY RESPONSIBILITIES:

• Diary Management as appropriate for Segment Heads, to include
  • Arranging internal meetings
  • Arranging client meetings
  • Assisting marketing with client events where required
• Document & project management for Segments, to include
  • Monitoring report deadlines and chasing where required
  • Collating and filing of reports
  • Production of reports
  • Production of action lists from relevant Segment and Sector meetings
  • Monitoring and following up on action lists and completion
• Assist Segment Head(s) with expenses and budget management
• Audio typing of reports and tender/proposal documents
• Supporting the Head of Sales Enablement and the New Business team with InterAction and ongoing assistance with the IA Opportunities module and Dashboard
• Supporting the Head of Sales Enablement, the New Business team and Segment Head(s) with ad hoc tasks including e.g. search of market information, production of PowerPoint presentations, awards tracker
• Supporting with nominated Patron, Star and Rising Star client plans and relevant Steering Groups as directed by the Head of Sales Enablement

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

• Previous PA/ Office management (or secretarial) experience.
•  IT literate: highly proficient in the use of MS Office (any others).
• High level of organisation.
• High standard of communication skills, including presentation and report writing skills.
• Excellent personal time management: able to prioritise effectively to meet deadlines.