Administration Assistant

We are looking to recruit an Administrative Assistant to support the Specialty team in London, which specialises in insurance litigation. The Specialty team undertakes a broad range of substantial, challenging and largely contentious work.

Main duties and responsibilities

• Providing administrative support to the team
• Providing assistance to the team with the billing process (including sending invoices to clients) and debt recovery
• Carrying out conflict checks and opening new matters on the firm’s systems
• Arranging and co-ordinating meetings, events and seminars, in close co-operation with fee-earners
• Completion of management information
• Booking travel and dealing with expenses, in accordance with firm policy
• Deal with confidential, sensitive and restricted internal and client matters
• Ad hoc support to campaign and marketing activities
• Effective liaison with support staff to manage workloads efficiently
• Assisting with other work allocated by the Team Manager
• Work in accordance with Weightmans’ values

Basic fee earning work, including:

• Drafting basic correspondence, document reviews, chronologies and preparing court and other documentation
• Preparing instructions to experts/counsel and paper/electronic bundles of documents
• Liaising by phone and e-mail with client contacts and third parties
• Attending meetings and preparing attendance notes
• Recording time for an such chargeable work

This list is only intended to be indicative of the types of activities which the successful candidate will be involved in.

• Experience of dealing with insurance litigation (including a basic understanding of insurance policies, the insurance market, reporting arrangements, reserving philosophies, and the relationship between brokers, underwriters/insurers and lawyers) is desirable
•  Experience of doing some fee-earning work is desirable a willingness to do so is essential
• Outgoing, professional and confident with a positive approach
• Maintain a high level of accuracy
• Fully understands the importance of confidentiality, both internally and externally
• Flexible, pro-active and works well under pressure
• Excellent organisation and time-management skills
• Excellent IT skills, including Microsoft Word, Excel and PowerPoint
• Good teamwork skills
• Training on the job will be provided, where appropriate

Come and join our award-winning organisation and team. Weightmans has been recognised as a leading employer for the 18th consecutive year at Britain’s Top Employers awards 2025, and ranking 5th in the list, the firm has also secured top positions in Chambers UK.

 Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.

 Why work for us? Take a look: Work for Weightmans: voted a top employer | Weightmans

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