Administration Assistant

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route.

Weightmans national Private Wealth team is a busy fast paced team which handles a lot of original documents and incoming/outgoing post.  Our centralised admin team are based in Liverpool and support all our legal advisers across a number of offices.

Main purpose of role

• To handle alongside the existing team the incoming and outgoing centralised post for the national Private Wealth team;
• To handle alongside the existing team the archiving of Wills and other documents for the national team;
• To support our Will database project; and
• To assist and support the team of solicitors on their caseloads of private client work and deliver great client service.

Main duties and responsibilities

• Support the national Private Wealth team in respect of handling of both incoming and outgoing post and documents;
• To archive incoming documents and managing the retrieval of documents from our main archive department;
• To assist in delivery of our Will database project:
  • Data entry of client details on new database;
  • Contacting clients;
  • Arranging Will review meetings with solicitors in the team;
  • Archiving of new Wills and logging new clients on the database;
• Filing and scanning documents as required;
• Open files and prepare client engagement letters for members of the team;
• Ensure relevant deadlines and quality measures are adhered to;
• Comply with relevant Weightmans and client policies and procedures;
• Work in accordance with Weightmans’ values;

• Keen interest and willingness to learn all aspects of private client law
• Excellent attention to detail
• Excellent IT skills
• Excellent communication skills
• Excellent time management and organisation skills
• Strong literacy and numeracy skills
• Ability to multi-task and prioritise
• Ability to work to strict deadlines and targets
• Ability to work as part of a team and on own initiative
• Flexible approach

If you meet our criteria and think this is a job where you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.
PLEASE NOTE: Candidates are encouraged to reach out directly. For inquiries or more details, feel free to contact us. Our recruitment team members are here to assist.

Come and join our award-winning organisation and team. Weightmans has been recognised as a leading employer for the 18th consecutive year at Britain’s Top Employers awards 2025, and ranking 5th in the list, the firm has also secured top positions in Chambers UK.

 Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.

 Why work for us? Take a look: Work for Weightmans: voted a top employer | Weightmans

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